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How to Write a Better Handwritten Home Inspection Report

Home inspection

While tablets and smartphones may be taking the world by storm, some professionals aren’t ready to give up their handwritten notes. Many home inspectors are included in that. There’s certainly nothing wrong with doing things the “old fashioned” way, but that doesn’t mean you can’t find ways to make improvements to your handwritten home inspection reports.

Are you looking for a few ways to improve your handwritten reports? These tips will help you prepare reports that your clients will appreciate.

Make Up for the Photo Disadvantage

One of the advantages of digital home inspection reports is that you can insert photos easily. Your reports should be relatively brief, allowing evidence and photos to speak for themselves. What are you supposed to do with handwritten reports to support your statements?

While you may opt to write your reports, you can still send digital copies of photos corresponding to your notes later on. This gives your clients peace of mind while also being thorough. Even if you can’t be comprehensive with your written notes, there is no reason you can’t provide your clients with all the necessary material.

Create a Comprehensive Binder

Presentation of the home inspection report matters. Clients do not want to receive a report that is hard to read and unorganized. Using a binder with tabs and a sense of organization shows clients that you are thorough and care about your work.

The way you put together the folder or binder is important. Clients find it helpful if the report begins with an executive summary, allowing for a quick understanding of the major issues with the home. Meeting expectations by using a format that anybody can understand is crucial to running a successful business.

Improve your Legibility

It is easier for your writing to be legible when you use a template. Forms and checklists make it easy for your clients to find what they are looking for, as handwriting can become difficult to scan quickly. Having a form that you can simply fill out on the go can make your entire process much more efficient as well.

Of course, it is also a good idea to work on your handwriting if you notice that it is becoming more difficult to read. Practicing letters and letter combinations can eliminate complacency that commonly occurs when we become used to our writing.

Home inspection

Not all inspection results are obvious. Be as clear as possible in your statements.

Be as Clear as Possible

Using industry jargon and overly technical language can make it difficult for your clients to read your reports. It is important that you are thorough in explaining what you mean, defining terms whenever possible. If a word looks unfamiliar to the average client, make sure to form the letters clearly so they are easily recognizable. Many clients don’t know what to expect during a home inspection, so clarity is a key component in your communication.

Stay Up to Date on Industry Trends

Even if you prefer to create reports in a traditional way, you can still stay up to date with modern trends in home inspection. Education in your preferred career path will help you become successful by showing you how to exceed industry standards. Get a demo now to see if it works for you.

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